Mail merge from excel to outlook for free#
Mail merge from excel to outlook how to#
Mail merge from excel to outlook Pc#
Mail merge from excel to outlook download#

To send the individual emails for each recipient of your mailing, you can put in the database table any personal information to fill in the placeholders in the text.

Mail merge from excel to outlook for free#

Try For Free Personalizing the message text Also, the utility allows you to personalize the address field and Subject, CC, and BCC fields - something impossible in MS Word.

Selecting recipients when using Mail Merge with Attachments.Īs you see, one can choose the data-source file and the column for the To field on the same General tab.

Then, return to it when finishing the merge to choose the corresponding column. First, you need to select the file with an address list in Step 3 of the Step-by-step Mail Merge Wizard. Specifying recipients in Word is a bit complicated.

Selecting recipients when mail merging in Word.

Just indicate the spreadsheet file as the database when selecting recipients and the column header name for the To field. Now, the mail merge tool you use can create individual emails containing the unique address for every recipient from the mailing list. Put your mailing list in the appropriate column. To mail merge the data from the spreadsheet document via Mail Merge with Attachments, save the Excel file in a comma-separated value (.csv) format. Format the columns containing percentages and postal codes as text.

the format of columns that contain numeric data, like currency and measures.

the presence of the table for merging in the first sheet of your Excel file.

For instance, to address recipients by the first name, both the last and first name need to be in separate columns

the allocation of the data in the cells of the table.

Name the column headers so they can be easily inserted by meaning into the merge fields of the Outlook draft message or a Word document.

Mail merge from excel to outlook how to#

individual details in the text like special prices, quotes, rates, dimensions etc.Īdvanced version of Mail Merge with Attachments allows using, in the mail merging, the data for Subject, CC and BCC fields, and especially attachment names or paths to them (see how to mail merge with attachments for details).Īll the data is arranged with the cells of the table in one row for each recipient.

First, you need to consider what kind of mutable individual data is needed in your mailing. It's quite simple to create a database file using MS Excel.

Mail merge from excel to outlook download#

It is easy to download a spreadsheet in Excel format from Google Docs, and convert other spreadsheets to this format, for example, OpenOffice, LibreOffice, etc.

Mail merge from excel to outlook Pc#

Because Excel is a ubiquitous spreadsheet format, many PC users know how to work in it, at least at a basic level.

It is a common program installed on most modern devices.

All information is stored in one source file: addresses and variances to fill in the placeholders in the mail template.

The benefits of choosing MS Excel format for the database file for mail merging: The most common file format for this document is MS Excel. The column headings of such a spreadsheet correspond to the merge fields in the mail template.

Mail merge data can be contained in a spreadsheet file.

Use a special instrument like Mail Merge with Attachments for Outlook utility.īoth methods use a spreadsheet file as the data source to fill in the placeholders in the mailing text.

Use Microsoft Office Word Mail Merge Wizard.

Those who are interested in how to do a mail merge in Outlook have two main options:

Automatically sending personalized emails according to a mail list and utility settings.

Merging the text document with data from the specified source.

Writing a text template containing placeholders for the personal information to send separately.

Creating a database file containing the personal information for every recipient.

However, all these instruments follow the same algorithm: When you learn how to send bulk emails using mail merge, you choose from different tools to individualize the emails in the mailing.